Red River Valley Dental Access Project

Board of Director’s & Urgent Care Advisory Committee Meeting

Thursday, February, 2, 2007, 5:30pm

Red River Valley Dental Access Project, Fargo, ND

Agenda

 

  1. Welcome and Introductions
  2. Fiscal YTD Budget Report
  3. Additional fundraising pointed toward corporations and social organizations.
  4. Using the accounting firm’s accounting software rather than Fund-Ez to improve efficiencies and save money.
  5. Urgent Care Activity Report.
  6. Staff Updates
  7. HB1246
  8. Other
  9. Next Meeting
  10. Adjourn

 

Mission:

            The Red River Valley Dental Access Project is an oral health coalition that is committed to improve access to oral healthcare through advocacy, education, expanding the workforce, assuring services and creating unified strategies to improve health.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

                                    Red River Valley Dental Access Project

                                    Board of Director’s Meeting/Urgent Care Advisory Committee

                                    Thursday, February 2, 2007 ~ 5:30pm

                                                  Fargo, North Dakota

 

Members Present: David Manning, Judy Vorachek, William Savage, DDS, Brent Holman, DDS, John Hicks, DS, Cindy Keney, Kimberly Yineman, Bryan Seeley, Jim Lichtsinn, DDS, Todd DeBates, DDS, Dave Tranby, DDS.

 

Members Absent: Beth Ashmore, Byrum Cartwright, DDS, Eric Skatvold, DDS, Jeff Hoss, Stacy Goodwill, DDS, Bob Syverson, Carole Steidl, Dan Boedigheimer, DDS, Fowza Addi, Heather Skari, DDS, James McDonald, DDS, Joan Altebernd, Kathy McKay, Mary Kay Hermann.

 

Others Present: Michelle Berg, Dental Coordinator

 

Interim President Brent Holman called the meeting to order at 5:30pm.

 

Agenda Items

 

  1. Welcome and Introductions
    1. Brent Holman addressed the issue of him listed as the interim president and it was unanimously decided to place him at the President of the Board of Directors.
    2. It was also decided to keep the current Treasurer as David Manning and Secretary as Stacy Goodwill for another year.
  2. Budget Items:
    1. Guest license is still $50.  We requested they waive it for our cause, but no decision at this time and not looking promising.  The guest licenses were sent directly to the providers this year rather than RRVDAP, which caused some confusion.  Michelle will check over list and contact all that she didn’t pay and let them know that we are still taking care of the license and to forward onto her.
    2. Insurance did increase slightly because we had to correct the reporting to reflect MN Unemployment and MN Worker’s Compensation, which is more than ND.  We have received a refund from ND Worker’s Compensation and hope to see ND Unemployment refunded as well because the reporting has been corrected.
    3. Patient Supply charges are still at $18/patient with no foreseeable decrease in costs.
    4. The telephone costs have drop significantly now that we are using a cell phone.  The cell phone has also helped in communication with patients and pharmacies being Michelle has it on her at all times.
    5. The gain/loss of Sales of Assets reflects the sale of the office furniture when we moved the office to the Family HealthCare Center’s administrative office.
    6. The DMF Matching Grant carryover is reflecting the actual balance in the account at the end of the fiscal year 6/06.  We are actually raising funds for future years.  The DMF Matching Grant is distributed in December and January.  The funds distributed are actually for the following fiscal year.  We have received $24,750 so far from the matching grant this year and have exceeded our matching goal of $25,000.  Per John Hicks, the DMF board looks very favorable toward our figures we give them each year and can look for continued support throughout the years.
  3. Additional fundraising pointed toward corporations and social organizations.
    1. We need to first acknowledge all of donor, especially our main donors, Doug Anderson and Swanson Health Products.
    2. We need to look more to the social groups we are involved in to request funds.
    3. We also need to start asking the larger corporations in town to include; MeritCare, Innovis and banks.
    4. The website needs to be updated to also help in the fundraising cause.  We are one of the first sites to pop-up when doing a search for dental access.  Michelle will look for a possible student to help in the web design and update the site.  Once this is done initially, she will continue to update monthly with pictures, figures, etc.  David Manning suggested checking the local colleges job shops to recruit someone to help out.
    5. Michelle will focus heavily on fundraising in the next 6 months before our next campaign comes around.
  4. Using the accounting firm’s accounting software rather than Fund-Ez to improve efficiencies and save money.
    1. The current software has not been updated in a while and has become outdated.  It’s cumbersome for the accountant at Widmer Roel to come over to the office to enter data into the program, then copy and e-mail to her computer to then put in their accounting software.  It was unanimously decided that we have all the data moved to their accounting system to save time and money.  David Manning offered his services if there is a need in choosing software, moving data, etc.
    2. Michelle will collect information in costs, etc.  This will most likely happen at the beginning of the new fiscal year.
  5. Urgent Care Activity Report
    1. Noted that it is still amazing how far patients will travel to come to our urgent care.
    2. It was brought up by John Hicks to perhaps involve Family HealthCare, Apple Tree Dental, MSCTC clinic and the new Northwood Clinic in a meeting to form a coalition and referral process.
    3. Many of the volunteer dentists are noticing repeat patients.  We need to educate the patients more on where to go once we have seen them, rather than them using us for their only source of a dentist.  Michelle will talk more with the dental assistants and come up with a sheet with names and numbers of options for dental care for the patients.
  6. Staff Updates
    1. We have a full staff of dental assistants and one desk person, totaling 9.  We are down to one person in the office, Michelle, as the Dental Coordinator.  She is also working at Family HealthCare as their Dental Coordinator.  She is working on bringing their working relationship closer and seamless.
  7. HB 1246
    1. This is a bill to increase the Medicaid reimbursement to 85% of the average fees submitted by dentists in 2005.
    2. Brent Holman is urging all of to contact our house representatives this week to increase the awareness and urgency of passing this bill.
    3. Brent Holman passed out the talking points on the bill.
    4. Brent Holman also discussed if the bill is not passed to talk about lumping the need with Donated Dental Services, Bridging the Gap, Northwood Clinic and RRVDAP for funds.
    5. We also discussed the fluoride varnish bill that passed and were curious how the numbers looked. 
  8. The Board of Directors will now meet annually. 
    1. The next meeting for the Urgent Care Advisory Committee will be in April
  9. Meeting Adjourned