Board of Directors – Special Meeting Minutes

Wednesday, September 28, 2005 ~ 5:30 pm

                                    Fargo, North Dakota

 

Members Present: Sherlyn Dahl, Heather Skari, DDS, Stacy Goodwill, DDS, Brent Holman, DDS, John Hicks, DDS, Mary Kay Herrmann, Kathy McKay, Bob Syverson

 

Members Absent: Joan Altenbernd, Maija Beyer, Dan Boedigheimer, DDS, James Mc Donald, DDS, Carol Steidl, Judy Vorachek, David Manning, Jim Lichtsinn, DDS

 

Members present by teleconference: None

 

Others Present: Becky Lommen, Executive Director, Mary Sandy, Education/Prevention Coordinator


Guest: Mandy Vetsch, Intern MSUM

 

President Sherlyn Dahl called the meeting to order at 5:30 pm.

 

Agenda Items

 

  1. Welcome and Introductions
  2. Minutes from the June 29, 2005 meeting were approved as presented.
  3. Budget items:
    1. AAP paid the additional expenses incurred from the Catch activities in the amount of $843.98. The Catch pilot project was to assess the feasibility of the pediatrician, family practice physician and/or extenders, applying a fluoride varnish to the teeth of low-income children in Cass County as a model project for implementation statewide in North Dakota. The fluoride varnish has credible evidence to support prevention of dental caries when applied early and regularly. The pediatrician and family practice physician’s office has access to children at an early age where this procedure could most effectively be performed. Dentists typically do not see children under the age of 3 and access of high-risk children (where this project is targeted) to dental offices is very difficult. The medical community would have advanced training on the fluoride varnish program.  The targeted group was specific to 6 month to 3 years of age for applying the fluoride varnish. The fluoride varnish was part of the wellness checkup. The pilot fluoride varnish project was implemented in the FHC site in Fargo. The Pilot project submitted written information to the all-governing bodies for approval of the placing of the fluoride varnishes on children in the target specific age group by the medical providers. The North Dakota Sate Board of Dental Examiners requested an opinion from the States Attorney General regarding the medical community applying the fluoride varnishes. It is the opinion of the Attorney General that only licensed dentists and licensed

      dental hygienists may apply fluoride varnishes.  The law would have to be

      changed legislatively which convenes in 2007. The FHC had placed 100 +

      fluoride varnishes on the target age specific group.   

    1. RRVDAP received from Valley Community Health Centers reimbursement for putting together a business plan and facilitating meetings for the Northwood – Grand Forks area in the amount of $2,325.47. We will check with Sharon Ericson to see if the RRVDAP can be of further assistance.
    2. The 2005-06 budget will be formatted into the FundEZ so that all cost centers will be displayed for revenues and expenses. It will be emailed out to the Board for review. The 2005-06 budget was table until it is formatted in the FundEZ. It will be presented at the next Board meeting.

 

 

D.    New Business:

    1. Strategic Planning: Sherlyn Dahl and Becky Lommen met with Eric Monson from Novus. We presented the history of RRVDAP: Financials for 4 + years. Mr. Monson is to return with the information for a Strategic Planning Meeting for the RRVDAP. The service of the Novus is through a grant fund from DMF. This strategic planning session will assist RRVDAP as to where RRVDAP is going continue with all facets: Education/ Prevention and /or Urgent Care for the next years to come.
    2. Urgent Care Advisory Committee met on August 11, 2005. The membership includes persons from: 8 dentists, 1 dental assistant, 1 dental hygienist, 1 Migrant Health, 2 EMS from the local hospitals. The Advisory Committee is responsible for fundraising for Urgent Care, schedule of the UC calendar and etc. UC Advisory Committee submitted the copy of the media release so that RRVDAP Board members are aware of the information.

3.      RRVDAP received the Delta Dental grant for Education/ Prevention in the amount of $10,000. It is for one year. And it covers 11 counties in Minnesota. The Education/Prevention Coordinators are already scheduling and planning events and activities.

    1. Staff Reports:

                                                              i.      Education/Prevention Coordinator: Mary Sandy completed a conference in Chicago for the HRSA. RRVDAP is in the final year of the grant. Mary Sandy will check with other projects about their sustainability that are in their final year of the HRSA grant.

                                                            ii.      Mary Sandy reported the WIC in Becker County is doing fluoride varnishes on the young children that come to WIC. The staff received advanced training to be able to perform this procedure.

                                                          iii.      GKAS: Dr. Skari is going to send out letters to the dentist stating that GKAS will be starting off in November 1st and 3rd as screening dates for children. RRVDAP will assign the patients to a dental office. GKAS participation hasn’t been on the February date in the Fargo Moorhead area so thought that this would work well for the dental offices to schedule the GKAS patients into their schedules.

                                                           iv.      Urgent Care is running smoothly with little or no problems.

 

    1. Other: RRVDAP will continue with the present board membership

      until we receive information from the Strategic Planning session meeting.

 

 

Meeting adjourned

 

Next meeting: Wednesday, November 16, 2005