June 8, 2005 – 5:15 pm – 6:30 pm
Fargo, North Dakota
Members Present: Jim Lichtsinn DDS, Brent Holman DDS, Sherlyn
Dahl, David Manning, Heather Skari DDS, Fowzia Adde, Stacy Goodwill DDS, Judy
Vorachek
Members Absent: Joan Altenbernd,
Maija Beyer, Dan Boedigheimer DDS, James McDonald DDS, Kathy McKay, Bob
Syverson, Mary Kay Herrmann, Carole Steidl, John Hicks DDS
Members present by teleconference: None
Others Present: Gina Nolte, Executive
Director, Education/Prevention Coordinators: Becky Lommen, RDH, Mary
Sandy, RDH, Paula Wilson, RDH
Guests Present: None
President Sherlyn Dahl called the meeting to order at
5:15
Agenda Item
A.
Welcome and introductions made.
B.
RRVDAP Restructure
Proposal
The Executive
Committee had met and discussed transition and structure planning with the resignation
of Gina Nolte, Executive Director. Emphasis on seeking internal
leadership was agreed upon, that included an executive director and a lead
dental assistant for the Urgent Care Clinic. Programmatically, it was
determined to focus on the Urgent Care program and the education program.
The current funding, as it stands for the education program would be completed
in February 2006. Discussion was also held about the recently awarded
carry-over funds from Dakota Medical Foundation. Their interest is in
supporting the Urgent Care Clinic, however, they had approved carry over
funding for utilization on the “DMF” cost center, which is used for
development, advocacy, etc. It was decided to now request to shift those
funds into the Urgent Care Clinic and eliminate the DMF cost center. A
hold on submitting a capacity building grant (that was planned from the last
Board meeting, which would have focused on continued development efforts in the
Northern Valley) was done as Gina discussed with the Grand Forks Region Dental
Access Committee leadership their desires as RRVDAP moves forward. This
group decided that they would now move forward on their own, and would not need
to rely on RRVDAP for future planning. Discussion was also held,
regarding the role of DMF. A division of DMF is currently exploring
administrative services for non-profits. Gina met with Pat Traynor who is
interested in exploring what services are needed and what they can offer.
A structure outlining
proposed roles for administrative services, executive director/with a lead HT need
and a lead urgent care dental assistant was distributed. Gina has
discussed with staff and pending discussion and final approval, Becky Lommen is
interested in the part time executive director position, would also recommend a
separate education program lead and Mary Sandy is interested in this role as
the HT Coordinator (lead for the education programs). The dental assistants
have been notified of the lead urgent care role and currently discussing their
interest in this position.
General discussion
held on the structure. There was emphasis on facilitating a smooth
transition of the Urgent Care clinic. Dr. Holman emphasized need for
executive director or urgent care assistant lead to be at all clinics through
the transition. General discussion of roles with staff and Board members
occurred.
Discussion of Board
membership was held. Dr. Holman stated that Dr. Seeley and Dr. Cartwright
are interested in membership of the Board – focusing on the Urgent Care
program. Sherlyn suggested the Board at this time remain as is during the
transition with developing an urgent care advisory group that could potentially
lead into the board, as direction is determined. Overall board responsibilities
including the education programs are important during this transition.
Identified planning
needs: firm up positions, the role of DMF, find urgent care lead, recommend
salary and hours worked, as well as proposed budget for FY 05-06. Set
next meeting to follow-up on these items on Wed. June 29th at 5:15
at the office.
Gina was then
presented a gift from the Board and Dr. Holman read a letter stating that she
had been awarded the North Dakota Dental Association’s President’s Award, to be
presented at their Annual Meeting in September.
Next
Meeting: Wednesday, June 29 at 5:15 pm at the RRVDAP office.
Adjourned at 6:30
Respectfully Submitted,
Gina Nolte, Executive Director